Daniel Garcia

Phone: (907) 796 6077
Email: UAS.SAFETY@uas.alaska.edu
Home: http://uas.alaska.edu/pub/safety
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Wednesday, November 02, 2011

Free Ice Grippers for UAS Employees

To:         UAS Faculty and Staff

From      Dan Garcia, UAS Health and Safety

Re:         Free Ice Grippers for UAS Employees


First clear day and the frost is here!   Thin ice covers everything on these cool, crisp mornings.  Don’t take your sure footing for granted.  What used to be sloped wet pathways are now sloped icy pathways. 

I know you are waiting for me to say “ice grippers” but there are more important strategies that are even more effective:

  • Choose footwear wisely.  Wear the ones with good traction. 
  • Be mindful of the path right in front of you.  I know that sounds rather Zen, but really, bring your eyes down to the path right in front of you. 
  • Bend your knees, take short steps, walk flat footed or shuffle for stability.
  • Keep your hands out of your pockets and avoid carrying a heavy load.
  • Look out for black ice, especially in the morning and in areas shaded from the sun.
  • When walking on stairs use the hand rails and plant your feet firmly on each step.
  • Use special care when getting out of or into your vehicle.

Some Southeast weather can defeat the best common sense walking practices so always keep your ice grippers handy.  This is especially important at the beginning of the winter season while we are all getting used to the icy conditions.  

 Ice grippers are free to UAS employees.  If you have a pair from prior years, check that they are serviceable.  If you need a new pair, please send me an e-mail with your boot size and your mail stop.

My e-mail address is daniel.garcia@uas.alaska.edu

If you do fall or encounter a particularly slippery walking surface on the campus, please let Facilities Services know: 796-6496.

Call me if you have any questions or to report a falling injury: 796-6077


Thursday, November 04, 2010

Ice Grippers - Walking on Thin Ice - Incident Reporting

To:          UAS Faculty and Staff

From:    Dan Garcia, UAS Health and Safety

Date:     11-4-2010

Subject:               Free Ice Grippers for UAS Employees!

As the temperature dips below freezing you may soon find yourself facing a sheet of ice that used to be the sidewalk.  If you wear your ice grippers, you’ll be walking with confidence. 

If your ice grippers from previous years are still serviceable, keep them handy.  Please do not request a new pair if yours are still functional as supplies are limited.  If you need a new pair, please send me an e-mail with your boot size and mail stop. 

My e-mail address is daniel.garcia@uas.alaska.edu

Call me if you have any questions: 796-6077

Wear your ice grippers and don’t let that sidewalk be a slidewalk ! 


Tips for Walking on Ice

Plan ahead and give yourself sufficient time.

·         Take short steps or shuffle for stability.

·         Walk at a slower pace so you can react quickly to a change in traction.

·         Bend your knees a little, walk flat footed and watch where you are stepping.

·         Keep your hands out of your pockets and avoid carrying a heavy load.

·         Use caution on area that have been cleared of snow.  Look out for black ice, especially in the morning and in areas that are shaded from the sun.

·         When walking on steps, always use the hand rails and plant your feet firmly on each step.

·         When entering a building, remove your ice grippers and as much snow from your boots as you can.  Floors and stairs may be wet and slippery.

·         Use special care when entering and exiting vehicles.





Report Incidents and Accidents to the Health and Safety Office

Timely reporting to Facilities Services of icy conditions or slip and fall incidents allows us to take steps to address the hazard quickly. 

As a general reminder, the following UA incident/accident reporting requirements apply to you, the campus community:

Immediate Reporting:

·         Any occurrence on UA property resulting in a loss of life or requiring hospitalization.

·         Any declared disaster within the UA system at any campus or facility (e.g. major property loss or damage; an environmental situation of major concern).

·         Any situation requiring the implementation of either a campus or UA Emergency Operations Plan, and use of public response agencies.

Report within 8 hours:

·         Property damage or loss expected to result in a claim over $10,000 (but less than a major loss as described above).

·         Any environmental release that is reportable to either a federal, state or local regulatory agency (but less than a major incident as described above)

Within 24 Hours:

·         Any injury to a third party  (anyone who is not an employee)

·         Employee injuries requiring a doctor visit or time off work.

·         All motor vehicle accidents involving the university and a third party.

·         Any other situation that may give rise to an adverse claim against the university.

·         Any official visit by a regulatory agency that involves either a compliance audit or a documented notice of violation from that agency.

When in doubt…Report it!


Thursday, July 22, 2010

Active Shooter Exercise on the main Juneau Campus

Greetings Juneau Campus Community

Next week our campus will be holding a series of events centered around campus emergency response to an active attack taking place right here on the main campus. It is unfortunate, but these attacks do occur, so we are taking steps to competently respond. 

The training objectives for next week include:

1.       Practice initiating a timely alert to the campus community that an attack has occurred or is occurring.

2.       Actually practice a campus lockdown to prevent an attacker from finding any more victims.

3.       Deploy our Campus Community Emergency Response Team (CCERT) to exercise their emergency response skills including medical treatment, campus search and rescue and crowd control.

4.       Practice emergency procedures with our campus leadership  

 The following is a summary of next weeks’ events:

Monday July 26

1-2:30 pm, Student Recreation Center Room 115

Active Shooter briefing from Juneau Police Department, UAF Police Chief McGee and UAA Emergency Manager and Police Officer Ron Schwartz.  This briefing will be recorded by Media Services and a link will be provided so that you may view the briefing from your computer.

2:30-4:30  Law Enforcement Officers will be available to visit individual office areas and work stations and give advice on survival and lockdown strategies for active shooter.  Officers plan to visit the main public activity centers on campus during this time, but will be available until Thursday to visit your work area.  Contact Dan Garcia to set up a time for them to come by:  daniel.garcia@uas.alaska.edu or call 796-6077.   


Tuesday July 27

4pm to approximately 6pm

Live exercise of simulated active attack in Mourant Building Student Services area and the Cafeteria.  The planned sequence of events for this exercise are as follows:

  1. An e-mail announcement will be sent out at approximately 3pm to remind the campus community that the exercise is about to begin.
  2. At 4pm the simulated shootings will take place.  Shortly after the shooting stops, an alert notification will be sent out.  Those that have signed up for alert messages on UAS Online will receive a text message and an e-mail informing them that a simulated active attack is under way.  This will signal you to “Lockdown” your work area.  See the end of this message for lockdown procedures.
  3. Law Enforcement will respond to the scene and make sure the simulated attacker is “taken out”.  Once they establish that the scene is safe, they will give the “All Clear”.  The “All Clear” signals the end of the exercise for all the campus population except for the CCERT team and other players in the exercise.  The campus population may either leave campus or continue working.  

The exercise event has been timed to coincide with the end of the workday so that when the “All Clear” has been given, most of the campus population will leave campus allowing our CCERT team the opportunity to practice controlling a campus evacuation.

  1. For the CCERT team, the “All Clear” will signal them to spring into action and respond to the scene of the attack.  Our CCERT medical team will attend to the simulated injured victims at the scene of the attack and quickly hand off the most severe victims to responding ambulances. Our accountability team will be dispatched to the access points of the campus to inform those entering the campus of the exercise and to note who is leaving the campus. Our search team will do a walk through of the main campus looking for additional simulated victims and to  repeat the “All Clear” status signaling the return to normal operation.

We will make every effort to avoid impacting areas of campus that have planned events, meetings or other business but since this is a simulation of an major campus disruption, we apologize in advance for any inconvenience.  Please contact Dan Garcia if you have disruption concerns for your area during the exercise.


Wednesday July 28, 1pm Student Recreation Center Room 115

Campus Response Team (consisting of representatives from Administration, Student Services, Facilities, and the Provost office) will conduct a tabletop exercise of the active shooter scenario, working through all the response and recovery actions that would be needed.  


Thursday July 29, 1:30 pm  Student Recreation Center Room 115

Participant debriefing, referred to in emergency management as a “Hotwash”.  Participants and observers are invited to meet and go over what went right, what went wrong and what we can do to improve our campus response to an active shooter incident.


The following pages describe the basic Lockdown procedures and an information sheet on the live exercise provide by UA Emergency Manager, Rick Forkel.




Secure immediate area

If you are outdoors, report to the predetermined off-site staging area (default = Pavilian)

If you are indoors, report to the nearest room

·         Lock and barricade doors and windows.  As you are locking the door, direct anyone who is nonthreatening and in the hallway to step inside your room.

·         Turn off all lights and PC monitors

·         Close window blinds

·         Stay out of sight, move away from doors and windows

·         Take cover behind heavy furniture, along concrete walls and filing cabinets.

·         Silence cell phones

·         Do not tie up cellular telephone circuits except to report your situation to police.

·         If you hear gunshots, direct those in your area to lie as flat on the floor as possible.

·         This condition is maintained until the order is rescinded or revised by a recognized authority.

·         Place either a green (you are okay) or red (need help) paper in the outside window to indicate your status. These sheets are found in the binders of our Emergency Action Plan.


If an Active Attacker successfully gains entry to an occupied room, evacuate if possible, survive as you are capable, including throwing things and fighting back.



Leaving a secured area:

·         Consider risks before leaving

·         The shooter generally will need to be stopped by an outside force.

·         Rescue attempts should only be tried if they can be accomplished without endangering lives.

·         When in doubt, shelter in place and wait for instructions from emergency personnel.



What to expect from police:

·         Police will attempt to immediately engage assailant(s).

·         Evacuate victims

·         Facilitate follow up medical care

·         Investigation



Information Handout from Rick Forkel



What is happening with Tuesday’s (27July) Exercise?

·         The exercise is a projected to be approximately 3 hour; response to a simulated active shooter incident, it is an exercise—not a test

·         You will respond according to your normal plans, policies and procedures 

·         Multiple agencies from throughout the community will also be part of this response

·         Volunteer actors will provide an opportunity to conduct a realistic response


Who are you going to see at the exercise?

·         Exercise staff, including controllers will be wearing vest with identification.

·         Observers and media will be nearby but outside the response area

·         Actors will be wearing tags.  Victims will have a symptom cards.


What will you do?

·         Follow plans, procedures

·         Use the appropriate communications channels


Is there any interaction with the exercise staff?

·         Controllers may direct your response slightly in order to keep the scenario moving

·         Please verbalize any simulated activities (e.g., Receiving resources from a partner agency.) to Evaluators

·         Notify a Controller if you have any safety-related concerns


What happens after the exercise?

·         A Hotwash will be held on Thursday at 1:00 at the Joint Use Center afterward to share information

·         Feedback forms will be provided to gather your input about the exercise

·         Return your badge, vest and any other equipment that may have been assigned to you


Safety is everyone’s concern!

·         You have a responsibility to report any unsafe conditions that exist

·         A dedicated ambulance unit will be on site or available for real emergencies only

·         All weapons will be cleared and verified by a Senior Law Enforcement Controller prior to entering the exercise site or control area.  No live ammunition is allowed into the exercise areas.

·         If you see anything out of the ordinary or if there is a real emergency, please seek out a person in a vest and say “Real World.”  This will halt the exercise.  The Controller will resume the exercise after the issue is addressed or corrected.


Exercise Specifics and Artificialities

·         During exercise play, various agencies and individuals will be simulated by controllers

·         The time line of events may be compressed in order to meet exercise objectives

·         Do not talk to exercise staff unless simulating activities or highlighting a safety concern

·         Safety takes precedence over the exercise



Exercise Communications

·         All communications during exercise play should be between exercise participants.  Unless told to do so by a Controller, players should NOT contact outside/non-participating agencies or individuals.

·         Begin and end all communications with: “This is an exercise”

·         When contacting another player or the Sim-Cell, please identify the position/agency you are trying to reach, as well as the position/agency you represent.  Here is an example:


“This is an exercise.  Hello, this is the Public Information Officer calling from the Media Staging Area.  May I speak with the Chief in the Emergency Operations Center.... This is an exercise.”



Any quesitons please feel free to contact Dan Garcia, UAS Health and Safety at 796-6077 or daniel.garcia@uas.alaska.edu